When referencing William & Mary:
- William & Mary: required first reference in communications (no “College of,” uses the ampersand instead of “and”)
- the university: preferred second reference. University is not capitalized.
- W&M: use as second reference and can alternate with William & Mary
- College of William & Mary: formal reference reserved for official Charter Day and Commencement event publications and certain presidential-level communications
- College: acceptable as a second reference only in communications to classes who graduated 50 years ago or more from members of their class
- The College of William and Mary in Virginia: most formal title, used only in the Charter and on diplomas
- Do not use: WM, William and Mary, College of William and Mary, The College of William and Mary, The College of William & Mary, The College
Arts & Sciences: Capitalize with the ampersand when referring to the group of academic units (formally known as the Faculty of Arts & Sciences). “A&S” is acceptable on second reference.
Class year: Include a student’s or alumnus’ class year after his or her name on first reference.
- Examples: Jon Stewart ’84 or Ginger Ambler ’88, Ph.D. ’06
Crim Dell: Refers to the pond and surrounding area, not the bridge itself. Do not use the definitive article.
- Examples: Crim Dell, not the Crim Dell, but the Crim Dell bridge (note lower case.)
Departments: Capitalize departments when their proper names are used with William & Mary or W&M in front of them; do not capitalize when they are referred to informally.
- Examples: William & Mary Department of History, history department, university communications, William & Mary Facilities Management, W&M Police, police department, university advancement
Historic Campus: Refers to the section of campus that includes the Wren Building, President’s House and Brafferton. Some refer to this area as Ancient Campus, but Historic Campus is preferred.
Public Ivy: Capitalized and in quotes on first reference (“Public Ivy”); lowercase, not in quotes on second references (public ivy).
Raymond A. Mason School of Business
- use the full name on first reference
- “the business school” or “school of business” are acceptable on second reference
- do not use Mason School
- housed in Alan B. Miller Hall (or Miller Hall on second reference)
Sunken Garden: Never plural.
William & Mary Athletics
- “W&M Athletics” is acceptable on second reference
William & Mary’s Batten School of Coastal & Marine Sciences at VIMS
- use “Batten School” on second reference
- VIMS does not need to be spelled out in the name of the school but should be spelled out at first opportunity in the text
- VIMS and the Batten School cannot be used interchangeably
- The Batten School grants M.A., M.S. and Ph.D. degrees and offers an undergraduate minor, with an undergraduate major under approval by SCHEV. It is one of William & Mary’s five academic schools. It is housed on the Gloucester Point campus at the Virginia Institute of Marine Science and VIMS should be referenced when discussing the school.
William & Mary Law School
- not “the” William & Mary Law School
- “the law school” is acceptable on second reference
- avoid using Marshall-Wythe School of Law except in formal documents
William & Mary School of Education
- “the school of education” is acceptable on second reference
William & Mary’s Virginia Institute of Marine Science
- preferred first reference for all communications, especially those involving external audiences such as press releases and news articles
- “VIMS” is acceptable second reference
- always include “William & Mary” as part of first reference
Wren Building: Appropriate first-reference form used for all but the most formal references to the Sir Christopher Wren Building. The Wren is the oldest college building still standing in the United States.